Executive Assistant (Term Position)

ABOUT CHESLATTA CARRIER NATION

Cheslatta Carrier Nation (CCN) is a First Nations community of 350 members located 25 km south of Burns Lake in BC’s northern interior. CCN’s Core Territory encompasses the Nechako Reservoir and includes portions of Tweedsmuir and Entiako Provincial Parks.

POSITION OVERVIEW

Join Cheslatta Carrier Nation as an Executive Assistant and support senior leadership and governance operations during a medical leave term. Reporting to the Director of Operations, this role provides high-level administrative support to Chief and Council, oversees front office functions, and assists with HR and IT-related tasks.

 The Executive Assistant coordinates administrative functions, manages records, and supervises front office staff while supporting HR and IT administration. The ideal candidate is highly organized, professional, and adaptable, with the ability to manage multiple priorities while maintaining confidentiality and discretion.

Key Responsibilities

  • Archive Administrative & Governance Support

    • Provide administrative and scheduling support to Chief and Council and the Director of Operations

    • Prepare agendas, meeting packages, and record accurate minutes

    • Arrange travel, organize community meetings, and coordinate special events

    • Follow up on action items and decisions from leadership meetings

  • Office Management & Supervision

    • Supervise front office staff, including hiring, training, and performance management

    • Ensure the front office is professional and welcoming to members and visitors

    • Oversee records management systems and administrative processes

    • Monitor IT service requests and liaise with tech support

  • HR & Administrative Coordination

    • Assist with job postings, interview scheduling, and hiring processes

    • Conduct reference checks and prepare employment agreements

    • Support employee onboarding and training coordination

  • Other Responsibilities

    • Assist community members with navigating services and administrative needs

    • Complete special projects and other duties as assigned by the Director of Operations

QUALIFICATIONS & REQUIREMENTS

  • Certificate or diploma in Office Administration, Public Administration, or related field

  • 3–5 years’ experience in office administration, including 1–2 years at an executive support level

  • Experience supervising staff is an asset

  • Strong organizational, communication, and interpersonal skills

  • Excellent time management and attention to detail

  • Ability to record professional minutes and handle confidential information

  • Proficient in Microsoft Office and comfortable with basic IT troubleshooting

  • Genuine respect for Cheslatta culture, traditions, and governance

  • Valid Class 5 BC Driver’s License and reliable transportation

TERMS OF EMPLOYMENT

This is a full-time temporary position based at Cheslatta Carrier Nation’s office in Southbank, BC. This term role will extend for the duration of the incumbent’s medical leave. Starting compensation ranges from $25.31 to $31.98 per hour. Salary is negotiable based on qualifications and experience. Only those shortlisted will be notified.

HOW TO APPLy - Posting open until filled

Submit a current resume and cover letter to Barbra Tom, Director of Operations, at btom@cheslatta.com. 

Please note: preference will be given to qualified Aboriginal candidates in accordance with section 41 of the BC Human Rights Code.

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